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Certificate of Employment Request Letter

A certificate of employment (COE) is often required for a new job, a visa, a loan or an apartment application. A short written request helps HR process it faster and avoids back-and-forth about the details.

What to prepare

  • Full name and employee ID
  • Position and department
  • Employment start date and status
  • Exact purpose of the certificate
  • Preferred release date and delivery method

Good to know for this situation

  • Address the letter to HR or your immediate manager, whichever your company requires.
  • State the purpose precisely; some companies use different templates for loans, visas and employment verification.
  • Ask whether the certificate will be issued on company letterhead and whether it needs a dry seal.
  • Keep a copy of the request in case follow-up is needed.

Template only, not legal advice. Checked 2026-11-11.

Questions

Is an employer required to issue a COE?
Employees commonly request one for legitimate purposes, but the format and processing time depend on company policy. Follow the company’s request procedure.
Can I request a COE after resigning?
Yes, many companies issue one after separation. State the dates of employment and the purpose clearly.
How long does it take?
Processing time varies by company. Ask for an expected release date and follow up politely if it is delayed.

Other document situations