Notice of Decision / Termination Letter
Second notice after the employee explained: findings, the penalty (warning, suspension or dismissal) and effective date.
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Good to know: Philippine labor law requires due process before discipline or dismissal: a first written notice stating the charges, a real chance to explain (at least 5 calendar days is the standard), a hearing or conference when needed, and a second written notice of the decision. The decision should show that the explanation was considered. Dismissal must be for a just cause and proportionate to the offense. Final pay is generally released within 30 days, and a Certificate of Employment must still be given on request. Template only — not legal advice, and using it does not create a lawyer–client relationship. For property, large amounts, employment disputes or court matters, have a lawyer review it before signing.
How to use it (step by step)
- 1Fill in the boxes. Leave a box empty if you prefer to write it by hand — it becomes a blank line.
- 2Check the preview (on the right, or below on a phone). It updates as you type.
- 3Press “Download Word” to edit it in Word / Google Docs, or “Download PDF” for a file ready to print or send. Read every line before signing.
- 4Sign it (and have it notarized if the “Good to know” box says so). Bring a valid ID to the notary.
Words to know
- Chargeback / dispute
- When a customer asks their bank to reverse a payment. Too many hurt a business.
- App signing / keystore
- Every app is signed with a private key (kept in a keystore file). Updates must be signed with the same key, so never lose it.